Data Protection Statement as well as Information for the Data Subjects in accordance with Articles 13 and 14 of the EU General Data Protection Regulation
(03 October 2020)
I. General Information
1. Scope of application and general information on data processing
1.1 This data protection notice applies to the processing of personal data by OLYMP Bezner KG and OLYMP Retail KG, which each have their adress at Höpfigheimer Str. 19, 74321 Bietigheim-Bissingen, firstname.lastname@example.org acting as controllers within the meaning of Art. 4 (7) GDPR.
1.2 OLYMP Bezner KG is responsible for use of the website b2b.olymp.com along with related subsites and for use of services and offers provided thereon. In addition to the general information under Part I., the special information on data protection relating to the website b2b.olymp.com under Part II. of this data protection statement also applies in this respect.
1.3 Where you voluntarily communicate personal data to an employee of OLYMP Bezner KG or of OLYMP Retail KG, the respective company on whose behalf the employee is acting will be responsible for the data processing. In addition to the general information on data protection under Part I., the special information on data protection when making contact under Part III. of this data protection statement also applies in this respect.
1.4 You can contact our Data Protection Officer by email at email@example.com or by writing to our postal address, adding the words: "The Data Protection Office".
1.5 The protection of your personal data is important to us, above all for safeguarding your right of privacy in connection with the processing and use of this information. Personal data are processed in accordance with the provisions of the GDPR.
2. Duration of storage
Your data will be used only as long as necessary for the existing customer or other contractual relationship, unless you have given us your consent, or we have a legitimate interest in further processing. In these cases, we shall process your data until you revoke your consent or object to our legitimate interests. Regardless of the foregoing, we shall be obliged under provisions of commercial and fiscal law to store your address details, payment details and order details for a period of ten years.
3. Your rights
3.1 You have the following rights in relation to us regarding the personal data concerning you:
– right of access to your personal data,
– right to retification or erasure,
– right to restrication of processing,
– right to object to processing,
– right to data portability,
Please address your written enquiry, with the subject line "Data protection", to the respective controller named under 1.1 or to the email address: firstname.lastname@example.org.
3.2 You also have the right to complain to a data privacy authority about our processing of your personal data.
4. Passing-on of personal data to third parties
4.1 In principle, we shall not pass on to third parties any personal data that you communicate to us. Such data will be passed on only
- within the scope of consent granted by you,
- to commissioned subcontractors in the course of the processing of your enquiries or orders or in the course of use of our services; these subcontractors will only receive the data necessary for carrying out such order and will use these data only for the specific purpose intended (e.g. transport companies);
- to service providers in the course of commissioned data processing under Art. 28 GDPR, or
- to entitled entities in the course of the performance of legal obligations.
II. Information on Data Processing by OLYMP Bezner KG on the Website b2b.olymp.com
1. Automated collection and processing of data by the browser
1.1 As with every website, our server automatically collects the following information and temporarily stores it in the server log files transmitted by the browser, unless you have disabled this. If you wish to view our website, we shall collect the following data that we technically need for displaying our website to you and for ensuring its stability and security (the legal basis being Art. 6 (1) f) GDPR):
- the IP address of the computer requesting access,
- the client's file request,
- the http reply code,
- the website from which you are visiting us (refferer URL),
- the time of server request,
- the browser type and version,
- the requesting computer´s operating system used.
No person-related evaluation of the server log files takes place. It is not possible for the provider to associate these data with certain persons at any point in time. Nor are these data combined with other data sources.
Usercentrics records the date and time of your visit, device information, browser information, your anonymised IP address as well as information on your selection in the data privacy settings. Where these data allow conclusions to be drawn regarding your person, Usercentrics will not use these data for its own purposes and will process these data exclusively within the European Union. Further information on data protection at Usercentrics can be found at https://usercentrics.com/de/datenschutzerklaerung/.
The legal basis for using Usercentrics is Art. 6 (1) c) GDPR, as this use is necessary for complying with our statutory duties in connection with data protection, in particular the GDPR. There is also a legitimate interest therein within the meaning of Art. 6 (1) f) GDPR.
1.3 This website uses Google Analytics, a web analysis service from Google. Google Analytics uses so-called "cookies", text files that are stored on your computer and enable your use of the website to be analysed. Generally, the information generated by the cookie (cf. Part II., Section 3 in this respect) regarding your use of this website will be transferred to a Google server in the USA and be stored there. If IP anonymisation has been activated on this website, Google will however, within Member States of the European Union or the European Economic Area, truncate your IP address beforehand. Only in exceptional cases is the full IP address transferred to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, compile reports on the website activities and provide the website operator with further services relating to use of the website and the Internet. The IP address transmitted by your browser within Google Analytics will not be combined with any other Google data. You can prevent the storage of cookies by setting your browser software accordingly. Please note, however, that you may then possibly be unable to fully use all features of this website.
In view of the discussion about the use of analysis tools with full IP addresses, please note that this website uses Google Analytics with the extension "_anonymizeIp()", and, therefore, IP addresses are further processed only in truncated form in order to rule out the possibility of these being linked directly to individuals. Specifically for browsers on mobile devices, please click on this link in order to prevent in future the anonymised collection of data by Google Analytics on this website for your browser by means of a so-called "opt-out cookie".
We use Google Analytics to analyse and regularly improve the use of our website. The statistics obtained enable us to improve our services offered and make them more interesting for you as a user. In exceptional cases where personal data are transferred to the USA, the appropriate safeguards for data transfer to a third country are provided by the standard data protection clauses; further information can be found at https://privacy.google.com/businesses/processorterms/. Art. 6 (1), sentence 1, (f) GDPR is the legal basis for the use of Google Analytics.
By downloading and installing the browser plug-in available at the following link, you can prevent data (including your IP address) generated by such cookie relating to your use of the website from being collected and transmitted to Google and being processed by Google: http://tools.google.com/dlpage/gaoptout?hl=de.
Information on the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, fax: +353 (1) 436 1001. User terms and conditions: http://www.google.com/analytics/terms/de.html, data protection overview: http://www.google.com/intl/de/analytics/learn/privacy.html, as well as the data protection statement: http://www.google.de/intl/de/policies/privacy.
2. Collection and processing of data communicated voluntarily
2.1 Logging on
For logging on, we process your email address and your password. These are needed for accessing the content of our website. These data will not be processed beyond this.
2.2 General contact
Where you communicate personal data (title, surname, first name, email address, postal address) to us via our website www.b2b.olymp.com this will generally take place on a voluntary basis. These data will be used for handling the contractual relationship, for processing your enquiries or orders (the legal basis being Art. 6 (1) b) GDPR) and for our own market or opinion research and for our own advertising by post (the legal basis being Art. 6 (1) f) GDPR). The data will not be used beyond this. In particular, the data will not be passed on to third parties for the purposes of marketing, market research or opinion research.
The website uses its own cookies in order to make the website more user-friendly. Cookies are data sets sent by the web server to the user's browser and stored there for subsequent access. In particular, the cookies serve to recognise the Internet browser again. Cookies are used for session control and for statistical evaluation. If you voluntarily decide on automatic log-in on the website, your log-in details (email address and password) will be stored on your computer in an additional cookie. You can set your browser in such a way that no cookies are installed on the hard drive, or cookies already installed are deleted again. To do so, please follow the instructions in your browser's Help feature regarding the prevention and deletion of cookies.
III. Data Protection when Contacting OLYMP Bezner KG or OLYMP Retail KG
If you contact us or one of our employees by email, telephone, post, messenger or via comparable communication channels, this will generally take place on a voluntary basis. The data communicated by you (e.g. your email address, if necessary your name and your telephone number) will be stored by us in order to deal with the matter or in order to also contact you at a later date in the course of an ongoing business relationship. The legal basis for this is Art. 6 (1) b) GDPR (initiating or handling a contract) and Art. 6 (1) f) GDPR (overriding legitimate interest in communicating with our business associates). The respective company on whose behalf the acting person is acting will be responsible. By means of the email signature of each OLYMP employee, you can recognise the company on whose behalf the employee is acting.